• Dayton, OH


Performs duties to help the day to day function of the HEAPY Headquarters office in Dayton, Ohio, and other regional offices, run smoothly. Works under the direction of the Engineering and Digital Strategy Director but also assists other departments and other regional offices, including HEAPY Solutions, with miscellaneous tasks. Develops and maintains a thorough knowledge of HEAPY processes, specifically related to physical needs for operations in the offices. Supervises any assigned employees to ensure their job functions are completed.



Must possess excellent communication skills both written, verbal and good interpersonal and organizational skills. This position requires a good understanding of building systems operation as well as building construction processes.



    • Awareness of HEAPY Corporate Vision, Mission, and Core Values and how those objectives relate to this position description.
    • Approach all assigned tasks as an opportunity for growth and experience.
  • IT Assistant
    • Administration
      • Communicate regularly with IT staff regarding assistance needed with colleague workstations including all regional offices.
    • Technical
      • Installation and setup of televisions, projectors, and displays (as requested).
      • Install network and phone wiring (as requested).
  • Facilities Maintenance & Administrative Duties
    • Administration
      • Assist the accounting department in maintaining company vehicles, including tracking and scheduling regular and as-needed maintenance.
      • Coordinate all building recycling activities including any deliveries to the recycling center.
      • Assist with miscellaneous errands and other tasks as required.
      • Maintain Vendor Contracts for cleaning, maintenance and landscaping. Work with Engineering and Digital Strategy Director on Regional Office Rental Agreements.
      • Communicate regularly with Engineering and Digital Strategy Director regarding schedules, vendors and any issues that arise.
    • Technical
      • Maintain all Kitchen and Break-Room Equipment for Dayton Headquarters and communicate with Regional Office Leaders for maintenance needs on any furniture, kitchen equipment, ice machines, fountain dispensers, etc.
      • Perform all routine building maintenance, including lighting, plumbing, organization, and outdoor property care. Discuss any major issues with Engineering and Digital Strategy Director.
      • Coordinate repair/ warranty work on office furniture.
      • Responsible for maintenance of generator, includes monthly test and overseeing of planned maintenance contract.
      • Oversee basement filing system. Coordinate with Practice Centers for any project drawing scanning and electronic filing.
      • Coordinate and perform quarterly waste stream audit with Sustainability and Energy Services Project Administrator.
    • Safety
      • Verify that all Job safety standards are being met. Be knowledgeable of HEAPY Safety Plan and insist that these standards are met. Perform regular and random safety checks.
  • Business Development
    • Assist Marketing Department with conference event setup and teardown.


Equal Opportunity Employer M/F/D/V


HEAPY Careers Apply